REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES – FIRMS SELECTION)
BOSNIA AND HERZEGOVINA
ENERGY EFFICIENCY PROJECT Credit No. IDA 5393 BA; 5538-BA
Assignment title: Energy certification for public buildings and buildings energy efficiency training under the implementation of the energy efficiency improvements in public buildings
Reference No.: BEEP-P143580-CQ-14-CS-16-FBIH
Bosnia and Herzegovina is the Borrower, and Federation of Bosnia and Herzegovina through subsidiary agreement with the Borrower has received financing from the World Bank toward the cost of Energy Efficiency Project and intends to apply part of the proceeds for consulting services.
The consulting services (“the Services”) include but are not limited to:
- Energy certification of all public buildings included in the BEEP;
- Buildings Energy Efficiency Training for municipal/cantonal and building energy managers
The objectives are to increase capacity in preparing, implementing and supervising energy efficiency investments in public buildings for cantonal/municipality officials, populate the databases for public buildings, and enhance the visibility of results achieved under BEEP.
Energy certificates for all project public buildings refers to the implementation of the energy certification process for all buildings (15 buildings retrofitted 2016, and 25 buildings which will be retrofitted in 2017) renovated under BEEP. To facilitate execution of below outlined tasks, the client (FMPP) will provide the Consultant with the detailed energy audits (DEA) for all buildings retrofitted in 2016 (without software calculations) and DEAs (including software calculations) for buildings to be retrofitted in 2017.
Buildings Energy Efficiency Training for municipal/cantonal and building energy managers refers to the fact that each canton/municipality where selected subprojects will be implemented (18 buildings retrofitted 2016[1] and 25 buildings which will be retrofitted in 2017) is expected to designate a municipal/cantonal energy manager and one person responsible for energy in the selected buildings. These designated energy managers from the municipality/canton and the building will participate in the preparation of annual reports on the results of the subprojects after completion, and support data collection for the entity databases for public buildings. In order to enhance the capacity of designated energy managers from the municipality/canton and the building, the Consultant will be responsible for the following:
- Development and implementation of on-the-job trainings on energy efficiency for above referenced energy managers
- Prepare presentations for and submit written reports from the On-the-job trainings conducted, including participants’ satisfaction report and photos.
The Consultant is expected to provide required activities from September to December in each year (2016 – 2017).
The Federation Project Implementation Unit (FBH PIU) within the Federation Ministry of Physical Planning (FMPP) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.
Interested Consultants should provide general information on local language (Consultants name, registration, address, telephone number, facsimile number, year of establishment, contact person for the project, fields of expertise; confirmation on no obligations relating to the payment of direct and indirect taxes in accordance with the relevant laws of Bosnia and Herzegovina (may not be older than three (3) months); and information demonstrating that they have the required qualifications, relevant experience, and capacity to perform the Services. Interested Consultants must hold a license from Federation Ministry of Physical Planning for conducting training programs for energy audits and energy certification of buildings (Module 1&2).
The short listing criteria are: (i); Minimum ten (10) energy certifications conducted, minimum one (1) training program for energy audits and energy certification conducted, and minimum one (1) training/education/seminar conducted on energy efficiency/ energy management in the last two (2) years ; (ii) At least two (2) university graduate engineers, with minimum five (5) years’ experience in energy efficiency; At least three (4) additional staff members included in Project team (e.g. economist, architect, civil engineers, electro engineers etc.), with minimum three (3) years’ experience; Engineers have to have proof that they have passed examination in detailed energy auditing and certification for simple and/or complex technical systems; other staff included in Project have to have proof experience in training programs in a trainer/teacher role in energy efficiency.
The attention of interested Consultants is drawn to paragraph 1.9 and 1.10 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits &Grants by World Bank Borrowers 2011 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms in the form of a subconsultancy or a joint venture (JV) consisting up to three Joint Venture members, all members should be jointly and severally liable. Subconsultants are not limited to participate in more than one JV. Joint venture members are limited to only one Joint Venture. Same information, licences and diplomas must be submitted for the leading company and the associate companies.
Further information about Request of Expression of Interest and draft Terms of Reference can be obtained on web page of Federation Ministry of Physical Planning and also at the address below during office hours 9.00 to 15.00 hours. Expressions of interest must be delivered in a written form to the address below (in person, January 18, 2017).
Federation Ministry of Physical Planning
BEEP Project Implementation Unit Federation of Bosnia and Herzegovina
Attn: Mr. Mustafa Copelj Tel: 00 387 33 726 511
Adress: Marka Marulica 2 (II floor, room number 210)
City: 71000 Sarajevo
[1] Note that certificates for 3 buildings retrofitted in 2016 will be prepared by the company hired to do the DEA. Therefore, task 1 refers to 15 buildings and task 2 to 18 buildings.
BOSNIA AND HERZEGOVINA ENERGY EFFICIENCY PROJECT – FEDERATION OF BOSNIA AND HERZEGOVINA
TERMS OF REFERENCES
ENERGY CERTIFICATION FOR PUBLIC BUILDINGS AND BUILDINGS
ENERGY EFFICIENCY TRAINING UNDER THE IMPLEMENTATION OF THE
ENERGY EFFICIENCY IMPROVEMENTS IN PUBLIC BUILDINGS
Contracts No: BEEP-P143580-CQ-14-CS-16-FBIH
- Background:
The Government of Bosnia and Herzegovina (BH) has recognized the importance of energy efficiency to support sustainable economic growth and move towards EU accession and has received the financing for the Bosnia and Herzegovina Energy Efficiency Project (BEEP) from the International Development Association (IDA) credit funds.
The project development objective (PDO) is to demonstrate the benefits of energy efficiency improvements in public sector buildings and support the development of scalable energy efficiency financing models. The targeted public sector buildings include schools, hospitals, and clinic centers; a small number of other public facilities e.g., elderly homes, orphanages, or other administrative buildings may also be included in the project. The project implementation unit (PIU) established within the Federation Ministry of Physical Planning (FMPP) is responsible for the preparation, coordination, management and implementation of the project in the Federation of Bosnia and Herzegovina (FBH).
The project is supported by a US$32 million IDA Credit for BH, which is on-lent to the two entities (US$ 19.23 million allocated to FBH. The project will consist of three components implemented separately in each entity:
Component 1: Energy Efficiency Investments in Public Facilities
Component 2: Support for the Development of Scalable Financing
Mechanisms and Capacity Building
Component 3: Project Management
- Objectives
The FMPP as the Client plans to hire a company (‘the Consultant’) to provide combined services for:
- Energy certification of all public buildings included in the BEEP;
- Buildings Energy Efficiency Training for municipal/cantonal and building energy managers
The objectives are to increase capacity in preparing, implementing and supervising energy efficiency investments in public buildings for cantonal/municipality officials, populate the databases for public buildings, and enhance the visibility of results achieved under BEEP.
The Consultant will refer to the FMPP for all issues related to the execution of the assignment, and for decisions to be made in reference to the present contract. FMPP will be considered as the Client, even if some actions and/or decisions will have to be coordinated with the relevant Line Ministries and with the local administration, schools, hospitals, Cantons and Municipalities. The Consultant service is expected to be implemented within 3,5 months in 2016 and 2017.
- Description and Scope of Services:
Task 1:
Energy certificates for all project public buildings; this includes the following tasks:
- Implementation of the energy certification process for all buildings (15 buildings retrofitted 2016, and 25 buildings which will be retrofitted in 2017) renovated under BEEP. To facilitate execution of below outlined tasks, the client (FMPP) will provide the Consultant with the detailed energy audits (DEA) for all buildings retrofitted in 2016 (without software calculations) and DEAs (including software calculations) for buildings to be retrofitted in 2017. The task will include but is not limited to:
- Detailed review of existing documentation for the buildings (e.g. architectural, structural, mechanical, electrical engineering project, building physics, available energy audits) to determine the condition of the site;
- Provision of relevant information and calculations for each building in accordance with the applicable regulations for energy certification (Guidelines for executing energy efficiency audits for new and existing objects with simple and complex technical systems SL.NOV. 2009; Protocol regarding personnel engaged with energy efficiency certification of objects SL NOV 28/2010; Protocol regarding technical characteristics of heating and cooling systems SL.NOV 49/2009), that among others include:
- Description of applied regulations and standards;
- A description of the location data of the building;
- Technical description;
- Information on the construction of the building (e.g. type of construction and year, building renovations, etc.);
- Calculation related to the piping (distribution) system in the building;
- Heat loss calculation through building elements of the building envelope (walls, roof, floors);
- Heat loss calculation through external openings, their description and characteristics;
- Calculation and characteristics of the total transmission losses;
- Calculation of the required heat for heating and cooling;
- Drafts of the heated part of the building and details of thermal bridges;
- Determination of the energy class of the building (A+ to G) based on the results of above referenced calculations and in accordance with the Regulation on the energy certification of buildings ( Official Gazette of BH no. 50/10 );
- Issuance of energy certification of the building with recommendations on the use, maintenance and operation of the building in order to maximize energy savings and avoid heat losses and other wasteful use of energy resources;
- Provision of relevant data for each of the certified/labeled buildings for the buildings Database within the period of max 8 days after issuance of energy certificate;
- Ensure proper placement of the energy certificates/labels in the buildings with photos.
Task 2: Buildings Energy Efficiency Training for municipal/cantonal and building energy managers
Each canton/municipality where selected subprojects will be implemented (18 buildings retrofitted 2016[1] and 25 buildings which will be retrofitted in 2017) is expected to designate a municipal/cantonal energy manager and one person responsible for energy in the selected buildings. These designated energy managers from the municipality/canton and the building will participate in the preparation of annual reports on the results of the subprojects after completion, and support data collection for the entity databases for public buildings.
In order to enhance the capacity of designated energy managers from the municipality/canton and the building, the Consultant will be responsible for the following:
- Development and implementation of on-the-job trainings on energy efficiency for above referenced energy managers, including:
- Developing a training methodology, which is in line with GIZs training materials prepared and available under the “Sustainable energy in BiH” project (material will be shared by the Client);
- Developing a Rulebook outlining how to improve and implement energy efficiency in public buildings with concrete roles specified for each beneficiary group in public building;
- Developing and implementing a two-day training for each training for each municipality/ canton where buildings are located including practice module for building energy managers for each year;
- As part of the two-day training, providing an overview of the strategic and policy context on energy efficiency in BH, including commitments under the Energy Community Treaty, the targeted reduction in energy consumption by 2018, 2025, 2030 and related energy efficiency action plans in order to achieve these targets and use energy more efficiently;
- As part of the training, providing an overview on how energy savings potentials in buildings are identified and energy audits are conducted, including: concepts of degree-days, heat losses, energy consumption, characteristics of materials, efficiency of boilers, temperature control, balancing of network, thermostatic valves, insulation of walls and roofs, technology of efficient windows etc.
- As part of the training and the Rulebook, providing energy savings tips (through maintenance and behavior changes);
- As part of the training, providing instructions and giving related training on the collection of relevant data for the database and training on how to assess results achieved due to the energy efficient renovation in terms of energy consumption, durability/conditions of equipment and materials, O&M issues, improvements of comfort and working conditions
- Prepare presentations for and submit written reports from the On-the-job trainings conducted, including participants’ satisfaction report and photos.
- Output/Deliverables:
- Energy certification reports for each BEEP building shall be submitted in three (3) hard copies and one (1) copy on CD ROM (MS Word, Power Point, Excel) in local language. Report for one (1) building per year shall be submitted in three (3) hard copies and one (1) copy on CD ROM (MS Word, Power Point, Excel) in English language. These reports shall be consistent with the requirements outlined under Task 1 and contained at least the following information:
- Identification of the building that is certified, including cadastral reference and other general technical details (type, location, beneficiary);
- The energy class of the building;
- Data on the person who issued the energy certificate;
- Data on the building (e.g. usable area, volume of the heated part of the building, coefficient of heat transmission loss);
- Results of the analysis on the construction performance of the building in terms of technical protection and heat loss through individual elements of the building envelope;
- Data on climate characteristics (e.g. the average outdoor temperature during the heating season, interior design temperature during the heating season);
- Data on thermo-technical systems of the buildings (e.g. energy performance of air-conditioning and ventilation);
- Data on required energy (e.g. annual energy use for heating based on reference climate data, on actual climate data, energy use for hot water consumption, etc.);
- Data on energy supply and emission of CO2;
- Suggestions for improvements of energy efficiency of the building, including through changes in maintenance practices;
- Technical description of the energy certificate;
- A detailed description of the regulations, standards and procedures for the determination and calculation the data specified in the energy certificate;
- Input data sheet for each building for the buildings database,
- Methodology for Task 2 (to be approved by the Client before start of the training);
- Rulebook as described in Task 2 with colour-printed copies (please note, before printing, a draft version of the Rulebook should be submitted for review and approval to the Client)
- Summary report on conducted Buildings Energy Efficiency Training for municipal/cantonal and building energy managers, including training material and other relevant information (e.g. results from the satisfaction survey, contact details of the participants, energy savings tips provided, etc.) — to be submitted in three (3) hard copies and one (1) copy on CD ROM (MS Word, Power Point, Excel) in local and English language (presentation, number of participants, participants satisfaction report…).
- Time Schedule
The Consultant is expected to provide required activities from September to December in each year (2016 – 2017).
| No. |
Reports Name |
Submission Date |
| 1. |
Conducted energy certificates report |
January/February 2017./2018. |
| 2. |
Input data sheet for each building for the buildings database
|
January/February 2017./2018. |
|
|
|
| 4. |
Proposed methodology report for conducting training/education for energy managers |
January 2017. |
| 5. |
Created Rulebook |
January/February 2017. |
| 5. |
Conducted On-the-job trainings report for energy managers |
February 2017./2018. |
- Qualification requirements
Interested Consultant must provide information indicating that they are qualified to perform the services by fulfilling following requirements:
- General qualification of the firm (including documents defining the constitution or legal status, place of registration, and principal place of business of the Consultant firm; evidence of financial reporting, balance sheet and income statement; proof that no payments to the Consultant firm are suspended; appropriate bank account abstract, proof or statement of financial capability from the Bank whose client the interested Consultant firm is)
- Hold a license from FMPP for conducting training programs for energy audits and energy certification of buildings (Module 1 & 2)
- Reference list of similar assignments: Minimum ten (10) energy certifications conducted, minimum one (1) training program for energy audits and energy certification conducted, and minimum one (1) training/education/seminar conducted on energy efficiency/ energy management in the last two (2) years. The reference list should contain the list of issued energy certificates with individual number / label of each certificate, and a list of the training programs conducted with the number of participants. All submitted lists will be checked in FMPP’s database.
The key personnel:
- At least two (2) university graduate engineers, with minimum five (5) years’ experience in energy efficiency;
- At least three (4) additional staff members included in Project team (e.g. economist, architect, civil engineers, electro engineers etc.), with minimum three (3) years’ experience;
- Engineers have to have proof that they have passed examination in detailed energy auditing and certification for simple and/or complex technical systems; other staff included in Project have to have proof experience in training programs in a trainer/teacher role in energy efficiency.
Annexes
Annex 1 – The list of buildings with details 2016.
| No. |
School Name and Place |
Location |
Canton |
Area (m2) |
Fuel
(before) |
Fuel
(after) |
Fuel Costs
(BAM) |
Energy Consumption Before
(kWh/year) |
| 1 |
Secondary Mutual School Zepce |
Zepce |
ZENICA DOBOJ |
1.860 |
COAL |
COAL |
44.823 |
230.962 |
| 2 |
Elementary School “Musa Cazim Catic” |
Zenica |
ZENICA DOBOJ |
3.423 |
DH |
DH |
94.377 |
321.000 |
| 3 |
Elementary School “Hamdija Kresevljakovic” |
Kakanj |
ZENICA DOBOJ |
3.120 |
COAL |
COAL |
76.427 |
569.644 |
| 4 |
First elementary school Zavidovici |
Zavidovići |
ZENICA DOBOJ |
2.620 |
COAL |
COAL |
18.827 |
462.754 |
| 5 |
Hospital Tesanj |
Tesanj |
ZENICA DOBOJ |
5.844 |
COAL |
BIOMASS |
182.440 |
937.560 |
| 6 |
Elementary School „Zahid Barucija |
Vogosca |
SARAJEVO |
1.782 |
LFO |
LFO |
31.589 |
347.600 |
| 7 |
Elementary School „Hasim Spahic“ |
Ilijas |
SARAJEVO |
2.539 |
DH |
DH |
55.152 |
659.515 |
| 8 |
Elementary School „Srednje“ Ilijas |
Sarajevo |
SARAJEVO |
2.346 |
LFO |
PELLET |
341.658 |
316.210 |
| 9 |
Secondary school Juraja Dalmatinca |
Mostar |
HERCEGOVINA-NERETVA |
1.800 |
LFO |
BIOMASS |
66.832 |
326.012 |
| 10 |
Hospital Jablanica |
Jablanica |
HERCEGOVINA-NERETVA |
2.155 |
LFO |
BIOMASS |
133.836 |
468.460 |
| 11 |
Elementary Schoo Fra Didaka Buntića |
Čitluk |
HERCEGOVINA-NERETVA |
3.439 |
LFO |
BIOMASS |
97.707 |
336.963 |
| 12 |
Secondary school Čapljina |
ČAPLJINA |
HERCEGOVINA-NERETVA |
4770 |
DHO |
BIOMASS |
198.199 |
1.160.192 |
| 13 |
Secondary school Konjic |
Konjic |
HERCEGOVINA-NERETVA |
5.115 |
FLO |
BIOMASS |
197.648 |
854.794 |
| 14 |
IV Elementary school Mostar |
Mostar |
HERCEGOVINA-NERETVA |
4.230 |
DHO |
BIOMASS |
108.884 |
637.374 |
| 15 |
Elementary school Crnići |
STOLAC |
HERCEGOVINA-NERETVA |
704 |
WOOD |
WOOD |
3.566 |
113.230 |
| 16 |
Clinical center Sarajevo |
Sarajevo |
SARAJEVO |
7.462,0 |
GASS |
GASS |
81.614 |
2.201.335,1 |
| 17 |
Clinical center Mostar |
Mostar |
HERCEGOVINA-NERETVA |
4.256,0 |
ELF |
ELF |
29.635 |
920.396,0 |
| 18 |
Clinical center Tuzla |
Tuzla |
Tuzla Canton |
11.450,0 |
DH |
DH |
108.750 |
3.406.294,0 |
[1] Note that certificates for 3 buildings retrofitted in 2016 will be prepared by the company hired to do the DEA. Therefore, task 1 refers to 15 buildings and task 2 to 18 buildings.
